The Melbourne Athenaeum Inc.'s 2024 Annual General Meeting will be held at 1pm, Monday 15 April, in the Melbourne Athenaeum Library.

For more information please refer to the events page or speak to a staff member.

2024 Annual General Meeting

The Melbourne Athenaeum Inc.'s 2024 Annual General Meeting will be held at 1pm, Monday 15 April, in the Melbourne Athenaeum Library.

Business

  • To confirm the minutes of the Annual General Meeting held on 17 April 2023
  • To receive and adopt the 2023 Annual Report and Statement of Accounts
  • The Election of Office Bearers and Ordinary Members

Ordinary Members

  • Helen Hargreaves retired from the Committee in February 2024
  • Chris Johnson and Marianne Dunham are retiring by rotation under Rule 15A (2) and re-standing as ordinary members

Notice to Members

  • Should you require a copy of the 2023 Statement of Accounts, please contact the Library. A copy can be emailed to you.
  • Under Rule 15A (2), one third of the ordinary Committee members must retire at each annual general meeting. Attention is drawn to the eligibility clauses for election to the Committee: 15 A (2) and (4).
  • In accordance with Rule 16 (1) nominations for Committee positions must be received by close of business, Thursday 4 April 2024. Nomination forms can be emailed and require a proposer and seconder. If you wish to discuss committee roles and responsibilities, please contact the Secretary, Sophie Arnold by emailing manager@melbourneathenaeum.org.au

Please RSVP (for catering purposes) before Wednesday 10 April by emailing
library@melbourneathenaeum.org.au

If you are unable to attend but would like to appoint a proxy to vote on your behalf, a proxy form can be emailed to you. Please contact the library to arrange. Proxies must be received by COB Wednesday 10 April 2024.

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Proposed rule changes

It is proposed to make two changes to the Melbourne Athenaeum Incorporated rules at the AGM. The changes proposed are to increase the permitted number of ordinary Committee members from seven to ten and to reduce the time a person must be a member of the organisation before being eligible to serve on the Committee from one year and a day, to six months. 

Change 1 
We are proposing to change Rule 29 (1) to ensure that the Committee has a complete range of necessary skill sets and sufficient redundancy to allow succession planning.

That Rule 29. Composition of Committee which presently reads, in part, 
1. The Committee shall consist of three Officers: 
a. a President 
b. a Vice-President 
c. a Treasurer; and 
d. up to seven (7) Ordinary Members. 

Be amended to read: 
1. The Committee shall consist of three Officers: 
a. a President 
b. a Vice-President 
c. a Treasurer; and 
d. up to ten (10) Ordinary Members.

Change 2 
We propose to change Rule 29 (10) relating to the length of time which a person must be an Ath member before being eligible to serve as an ordinary member of the Committee. Occasionally, there is a degree of urgency to appoint a person of a particular skill set to either fill a casual vacancy or provide support.  A year is considered too long to wait. 

That Rule 29. Composition of Committee which presently reads, in part, 
10. No Member of the Institution shall be eligible to be elected to, or serve on, the Committee unless that person has been a financial member of the Institution for a period of at least twelve (12) calendar months plus one (1) day immediately preceding such election or appointment

Be amended to read: 
10. No Member of the Institution shall be eligible to be elected to, or serve on, the Committee unless that person has been a financial member of the Institution for a period of at least six (6) calendar months immediately preceding such election or appointment.

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